Questions & Contact Info

Title IV (for FAFSA): 002870
TAP code: 2220
CEEB code: 2345

Office hours:
Monday - Thursday, 8:00 a.m. - 5:00 p.m.
Friday, 8:00 a.m. - 4:00 p.m.

We are part of Enrollment Services and are located in the ground floor of the Jules building, room 6-010.

You may do this online at studentaid.gov. (Go to the FAFSA Corrections on the site and add more schools by submitting a correction to your FAFSA information. You will need your PIN for this option.) You may also call 1-800-4-FED-AID to add SUNY Jefferson to the SAR. You must have the 4-digit DRN number that appears on your Student Aid Report.

Our federal code is 002870. We will receive your financial aid information about 5 days after you add SUNY Jefferson over the phone or online.

If you do not have your SAR, please call 1-800-4-FED-AID or request a duplicate SAR at www.fafsa.ed.gov. After you receive the duplicate copy with the DRN number, call the number again and add SUNY Jefferson. It takes 7 to 10 days to receive a duplicate SAR.

Please use myJCC  to access your financial aid information. You can check to see if your financial aid has been posted to your account or if we are waiting for any outstanding documents from you.  You will need to follow the login instruction on the main login page to access the portal.

Yes—unless you are married, a veteran, an orphan, a ward of the court, already have a bachelor’s degree, or have dependents. If you have dependents, you must have enough income to provide half of the child’s support.

• Apply for financial aid by filing the FAFSA. Check that you are interested in work-study on the FAFSA.
• Check your financial aid award letter to see if you are work-study eligible.
• Work-study will be included in your financial aid package if you are eligible for it and you indicated an interest on your FAFSA.
• Check the employment listings on the Career Placement & Planning Services and the Financial Services bulletin boards. A job book is also available in the Counseling Center with details of open positions.
• Contact the employer for a job that interests you.
• You may need to interview for the position.
• The employer will contact you if you are hired and help you get started!

1. You must first file the FAFSA (Free Application for Federal Student Aid)
   
2. You must also apply for and be admitted to a degree program at SUNY Jefferson.
3. After you receive the Student Aid Report (SAR), you may submit a request for a loan by completing the Direct Student Loan Application. 

The Net Price Calculator provides students and parents an estimate of the total annual cost of attending SUNY Jefferson. Please note that the numbers provided are only an *estimate* of potential direct and indirect costs. Actual out-of-pocket cost may be more or less than the estimate. You must file a FAFSA (Free Application for Federal Student Aid) and complete the TAP application (New York state residents only) to receive a full analysis.

Can I take courses at another college while I am a student at SUNY Jefferson and receive aid for them?

Yes, if you are matriculated here (accepted into a degree), taking courses at SUNY Jefferson, and taking courses at another college that will transfer back into your degree program here. Download the Consortium Agreement and return it to the Assistant Director of Financial Services in the Enrollment Services office (Jules Center).

Yes. You should contact your college’s Financial Aid Office for a “Consortium Agreement” and find out the steps they require. Your other college will pay your tuition bill at SUNY Jefferson using your financial aid. The form is usually faxed to SUNY Jefferson and you will need to have your college’s Bursar’s Office send a payment letter to the SUNY Jefferson Enrollment Services within five business days after you register. 

Yes, an automatic payment plan is available and can be accessed through the myJCC.  There is a $25 enrollment fee per semester to enroll in the payment plan.  Automatic payment will be debited from your credit card or bank once you have enrolled. 

A limited amount of emergency loan funds are available for students with emergency situations. Emergency situations are unplanned events. The loan funds are borrowed against your financial aid.

Significant (usually 20% or more) changes in income for uncontrollable reasons (lost job, illness, etc) may allow the Financial Services Office to make adjustments to your prior year’s income. Please complete the Appeal for Special Circumstances Form. These situations require documentation.

Application packets for VA benefits are available in the Veteran’s Services Office. We also have a Veteran’s Counselor in the office to assist you.

Borrowing for college is an important decision in planning for your future. A student loan can be a tool to help you reach your educational goals; however, it will become a permanent part of your personal financial record and MUST be repaid. 

One of the benefits of attending our community college is that you can receive an affordable and outstanding education.  By determining your actual borrowing needs, you can help reduce your overall level of debt, preserve your lifetime loan eligibility for future educational needs, and help prevent difficulties in meeting your minimum repayment obligations. Consider this element of financial literacy as an important part of your education!

Not all students are eligible to receive a Direct Stafford Loan.  Federal regulations require that we use information from your federal Student Aid Report, your student loan request form and institutional records to confirm your eligibility for a student loan. You must meet federal student aid requirements, be enrolled in at least 6 credit hours of coursework required for your degree program, attend those classes, and be in good academic standing.

Any change in your level of enrollment, attendance, or academic standing (link to academic standing policy in catalog) after your loan is approved may cause a delay in disbursement of the loan while your record is reviewed and could result in reduced loan eligibility.

In some instances, the loan amount requested may be reduced because federal regulations prohibit colleges from approving, or disbursing, a loan for more than a student is eligible to receive. 

Loans will be temporarily applied to your student bill to cover tuition, fees and books (if applicable), until your funds are actually received from the government.

When the funds are credited to your account, you will be notified via your official SUNY Jefferson student email account (your email can be accessed through myJCC ), instructing you to view your account information.   (The refunding of all financial aid will take place according to institutional policy.)   

Loans for the full academic year are issued in two payments.  You will receive half the approved amount in the fall semester, and the remaining half in the spring, provided you meet all eligibility requirements each semester.  

• Outside resources can affect your eligibility as well as dropping or withdrawing from classes!  Always check with Financial Services prior to making schedule changes.

• Monitor your loans at the National Student Loan Data System (NSLDS).
• Check the myJCC regularly to respond to any further requests for information or action on your part.
• Maintain a filing system at home to keep track of your loan documents. You’ll need this information later when it’s time to repay your loan.
• Notify your lender and Student Records Office of any changes to your name or address, or enrollment status (such as dropping below 6 credit hours), or if you withdraw from college.
• Complete Exit Counseling at NSLDS when you reduce your enrollment to less than half-time (6 credit hours), or when you graduate or withdraw from SUNY Jefferson.

Federal regulations require that financial aid recipients show satisfactory academic progress towards their degree or certificate objective. Satisfactory academic progress includes both a qualitative and a quantitative measure. SAP is reviewed at the conclusion of every semester.

Quantitative progress standards measure a student’s progress in a degree program and set a maximum time frame in which a student must complete a degree. The qualitative measure examines the student’s GPA and total credit hours earned to determine if a student is adequately progressing towards the degree or certificate.

Credit Progression

Students must make satisfactory academic progress towards their degree. All students must meet the cumulative standards. Satisfactorily completed credits are those for which grades of A, B, C, D, H, P and S are earned. Non-credit course work and transfer course work applicable to the degree (limited to the number of credits accepted into the degree) is also included in this calculation. Incomplete grades are included in attempted hours and excluded from earned hours until the course is graded; if an instructor provides documentation that the course will be completed with a passing grade, the credit may be included in earned hours.

Students who have attempted 150% of the number of credit hours required by the degree or certificate will be ineligible for financial aid. Non-credit course work will not be included in the calculation of maximum hours; failing grades, withdrawals, and course repetitions are included in attempted hours. Students are permitted to repeat failing and ‘D’ grades and maintain federal financial aid eligibility. Students who have exceeded the 150% ceiling may ask to have their file reviewed to determine federal financial aid eligibility. The following course work can be excluded from the calculation of maximum hours: coursework not applicable to the current degree program due to changes in major, transfer credit not applicable to the degree program or beyond the number of credits acceptable for transfer into the degree program, previous degrees, and developmental coursework.

Students must maintain a minimum cumulative grade point index. Refer to Standards for Academic Probation and Dismissal for detailed information.

Any student not meeting Federal Satisfactory Academic Progress (SAP) must file a Financial Aid Appeal form. Upon reinstatement of federal aid, students are expected to meet the SAP standards at the conclusion of the reinstatement term. This period is considered 'Financial Aid Probation'. Students who are unable to meet the federal SAP requirements after completion of their 'Financial Aid Probation' period, must complete 75% of all attempted courses during and after the reinstatement term (s).

Program pursuit is defined by the State Department of Education as receiving a passing or failing grade in a certain percentage of a full-time course load. This percentage increases from 50 percent of the minimum full-time load in each term of study in the first year for which an award is made, to 75 percent of the minimum full-time load in each term of study in the second year for which an award is made, to 100 percent of the minimum full-time load in each term of study in the third and each succeeding year for which an award is made. Minimum full-time load at Jefferson Community College is 12 credit hours.

Academic Progress is defined by the State Department of Education as a standard of satisfactory academic progress including the successful earning of a minimum number of credits with a minimum cumulative grade point average at the conclusion of each semester. The following chart displays, for each financial aid payment sought, how many credits a student must accumulate toward graduation and the grade point average to be eligible for the payment.

Students who are or were registered for 6 credits of developmental coursework during their first semester of receiving TAP will be evaluated on the top chart.

Students not meeting these requirements will be denied state aid for one year or until they make up their academic deficiencies. For students who have already utilized the equivalent of four TAP payments (24 payment points) and have less than a 2.0 cumulative grade point average, sitting out one year will not reinstate their eligibility for TAP and APTS. The student may not apply for a waiver of the 2.0 requirement.4

Appeals for Reinstatement of Financial Aid

If a student does not meet the standards for Title IV or NYS Aid, the student may appeal for reinstatement of aid due to mitigating circumstances. These reasons must be well documented in writing with determination by the Financial Aid Petitions Committee.

Total Withdrawals and Federal Return of Title IV Funds Policy

Students who officially or unofficially withdraw from all of their courses are subject to the Federal Return of Title IV Funds Policy. The student’s eligibility for federal aid is recalculated for any student who completely withdraws, stops attending classes, or is dismissed during the semester. This ruling affects federal financial aid only.

This policy governs the amount of federal student aid the student has earned; our institutional refund policy governs what charges a student may owe (see Tuition Refunds). This policy may result in a student having to repay portions of their federal financial aid. A student earns full financial aid at the 60% point of the semester.

Return of Federal Title IV Funds Policy

Section 484B of the Higher Education Act of 1965 as amended by the Higher Education Amendments of 1998 (Public Law 105-244) requires a return of Federal Title IV funds for students who withdraw from school on or before the completion of 60% of the payment period.

The institution will make a determination of the percentage of grant or loan assistance earned for the period the student attended during the payment period. If the student has received more grant and/or loan assistance than the amount earned, the institution, the student or both are responsible for returning the unearned funds as the law specified.

The student, or parent for a PLUS loan, is responsible for returning the difference between the unearned aid disbursed and the amount the institution will return. Loan funds that a student must return, or parent for a PLUS loan, are repaid in accordance with the terms of the promissory note. In the case of grants, PELL and FSEOG, the law provides that the student's responsibility for returning funds is reduced by 50%. Arrangements can be made for returning grant overpayments by contacting the Department of Education.

Funds are required to be returned to the Title IV programs, up to the total net amount disbursed from each source, in this order:

• Federal Direct Unsubsidized Loan
• Federal Direct Subsidized Stafford Loan

3. Federal Direct PLUS Loan
4. Federal PELL Grant
5. Federal SEOG
6. Federal Irag and Afghanistan Service Grant

The school will advise the student or the parent in the case of a PLUS loan, in writing, if they are eligible for a post-withdrawal disbursement for grant or loan assistance earned and not credited to outstanding charges on the student's account.

The student, or parent in the case of a PLUS loan, may accept or decline some or all of a post-withdrawal disbursement. To accept all or some of the post-withdrawal disbursement, the student or parent, in the case of a PLUS loan, must respond to the institution's notification within 14 days of the date that the institution sent the notification. If a student, or parent in the case of a PLUS loan, does not reply within 14 days of the date that the institution sent the notification, the school will assume that the post-withdrawal disbursement has been declined and no further disbursements will be made.

R2T4 Withdrawal Exemptions

Under the September 2, 2020 final regulations, the Department of Education established withdrawal exemption criteria which, if met, allows a student who has withdrawn or otherwise ceased attendance to not be considered a withdrawn student for Title IV purposes, which means that no R2T4 calculation is required for that student. Prior to conducting an R2T4 calculation for a student who has ceased attendance during a payment period or period of enrollment, the school will review the student’s circumstances to see if the student qualifies for any of the R2T4 withdrawal exemptions.

The withdrawal exemption categories are as follows:

1. Withdrawal exemption for graduates/completers
   • A student who completes all the requirements for graduation from his or her program before completing the days or hours in the period that he or she was scheduled to complete is not considered to have withdrawn
   • This exemption applies to all types of programs (including those with or without modules)
2. Withdrawal exemptions for programs offered in modules
   • A student is not considered to have withdrawn if the student successfully completes one module that includes 49 percent or more of the number of days in the payment period,excluding scheduled breaks of five or more consecutive days and all days between modules
   • A student is not considered to have withdrawn if the student successfully completes a combination of modules that when combined contain 49 percent or more of the number of days in the payment period,excluding scheduled breaks of five or more consecutive days and all days between modules
   • A student is not considered to have withdrawn if the student successfully completes coursework equal to or greaterthan the coursework required for the institution’s definition of a half-time student under 34 CFR 668.2(b) for the payment period

A student only needs to meet one of the withdrawal exemptions to be exempt from R2T4.

Unofficial Withdrawal

If a student begins attendance, has not officially withdrawn, and fails to earn a passing grade in any registered courses, the institution must assume, for Federal* Aid purposes, that the student has unofficially withdrawn, unless the institution can document that the student completed the period. Recalculation of federal aid eligibility is required using the last documented date of attendance or the 50% point of the semester if the last date of attendance is not available.

Financial Aid Warning

Students will be reviewed for Federal Satisfactory Academic Progress at the end of each semester. Any student not meeting the Federal SAP regulation after their first semester will be placed on 'Financial Aid Warning'. This status will allow students one more semester to reestablish financial aid eligibility. Any student not meeting the Federal SAP requirements at the end of the 'Financial Aid Warning' period will be required to submit a Financial Aid Appeal form with documentation to be place on 'Financial Aid Probation' for one more semester.

Any student who loses aid after the 'Financial Aid Probation' period will no longer be eligible for financial aid at Jefferson Community College until they have reestablished Satisfactory Academic Progress requirements.

Please Note: All students who are academically dismissed from Jefferson Community College are not eligible for federal or state financial aid until reinstated to the college and reviewed by the Financial Service Office.

Financial Aid Probation

Students who have previously lost financial aid and are eligible for reinstatement may be placed on Financial Aid Probation. Students with GPAs below 2.0, low course completion rates, and multiple dismissals or withdrawals, will be considered for probation. Students will be notified of the probation status in writing. Probation may include delayed disbursement of student loans and financial aid refunds, and periodic attendance verification.