Regulations & Policies
The following are residence hall policies, which apply to all East Hall residents and students, their guests, and visitors. In addition to the residence hall policies, all residents must follow the Jefferson Community College Code of Conduct, as outlined in this handbook and online.
It is necessary to emphasize the responsibility that each student must assume for his/her room. Each student can be held responsible for any activity or any violation that occurs in his/her room whether or not he/she is present.
Compliance with College Officials and Staff
All students and their guests are expected to comply with all directives from College and Housing & Residence Life staff. All students and their guests are expected to show a valid picture ID when asked by a College official. Failure to identify yourself to a College staff member upon request is a violation of the Jefferson Community College Code of Conduct.
All students are expected to be actively engaged and attending classes. Should students demonstrate little or no active participation in the majority of their classes, the student may be asked to vacate the residence hall. Withdrawal from classes does not automatically terminate the housing contract but the student must be taking classes in order to live in campus housing. Once a student files withdrawal forms, he/she is required to meet with the residence life staff/housing office to review move-out procedures. Housing charges may continue to accumulate until the student has signed the appropriate cancellation forms at the Housing and Residence Life Office, removed belongings from the residence hall, returned the room key and completed the check-out process with Residence Life Staff.
Alcohol and Other Drugs
The use, sale, transfer, possession or being in the presence of alcoholic beverages in the residence halls or on College premises is prohibited, regardless of age. No alcohol beverage containers or drinking game devices or paraphernalia are allowed in the residence halls or on the College premises, regardless of age. Paraphernalia includes alcohol cans/bottles, beer pong tables, funnels, shot glasses, hookahs, grinders, needles (excluding medical requirements), and rolling papers.
Individuals involved with the illegal possession, use, sale, transfer, or being in the presence of any controlled substances, including those used for medicinal purposes, may be dismissed from the residence halls without refund. All drug paraphernalia is prohibited and will be confiscated. Drug-related violations may result in criminal charges, in addition to residence hall and college student conduct action.
Alcohol/Substance Incident Sanction Model
- Residence Hall Probation- Duration based on severity of the incident and resident’s judicial history
- Parental notification
- Educational sanction/referral
- Fine: $75 alcohol; $100 substance and/or paraphernalia
- Possible referral to the Office of Housing & Residence Life
- Possible referral to the Chief Judicial Officer or designee (for serious violations)
- Possible Residence Hall Suspension or Removal
- Possible Suspension from Jefferson Community College
- Heightened Residence Hall Probation- Duration based on severity of the incident and resident’s judicial history
- Parental notification
- Educational sanction/referral
- Fine: $125 alcohol; $200 substances and/or paraphernalia
- Referral to the Office of Housing and Residence Life
- Possible referral to Chief Judicial Officer or designee (for serious violations)
- Possible Residence Hall Suspension or Removal
- Possible Suspension from the Jefferson Community College
*These are the minimal recommended sanctions for violations and are not required. Depending on the severity of the incident, a student resident may also be suspended or removed from the residence halls and/or referred to the Chief Judicial Officer or designee for additional sanctions outlined in the College's Code of Conduct Regulations.
Adjacent to the campus, the 114-mile-long Black River starts in the lower Adirondacks, passes through Watertown, and empties into the eastern end of Lake Ontario. Especially in the Watertown region, the river has fast-moving whitewater with a strong undercurrent; the river is marked by boulders, ledges, gorges, pinning spots, holes, and drop-offs. For safety reasons, all JCC students are prohibited from entering and utilizing all areas of the Black River that are immediately adjacent to campus property. Recreation access points are available at www.blackriverny.com for paddling, whitewater rafting, public fishing access, boat launches, trails and observation areas. The Black River is a Class IV+ river appropriate for experienced paddlers and professional whitewater guides; kayaking on the Black River should not be attempted by novices. Whitewater rafting is available through area rafting companies.
Only microwave cooking is allowed in suite kitchen areas. Residents will be held financially responsible for any building fire alarm activation or related damages resulting from negligence while cooking. Only UL-approved sealed-unit coffee makers and toasters are allowed to be used in the kitchen area. The use of any other cooking appliances are prohibited in all suites including, but not limited to, hot plates, toaster ovens, George Foreman and similar grills, electric fry pans, waffle, sandwich and quesadilla makers, NuWave Oven Infrared Ovens and induction cooktops, oil fryers or auxiliary heaters.
Damages and Vandalism
Residential students are responsible for any loss/damage to personal property, College property, or property of the Faculty Student Association. Anyone causing damages, whether intentionally or by accident, must report the incident to the Office of Housing & Residence Life. Damages occurring during the academic year will be invoiced to the resident. Vandalism to common area property will be assessed and divided equally among all resident students living in the suite, floor or building. All damage deemed vandalism by the Housing and Residence Life staff will incur a base charge per incident based on building occupancy.
Residential students are responsible for any damage to their bedroom. Any damage to common areas that cannot be attributed to individual resident(s) will be considered the joint responsibility of the residents of the hall or suite. The repair/replacement costs will be charged to the residents by dividing the total cost equally by the number of residents in the hall or suite involved.
Outstanding fees in excess of $75.00 will result in a hold preventing the resident from registering for classes or adjusting their class schedule. Outstanding fees less than $75.00 will result in a hold preventing the resident from obtaining a college transcript. Unresolved balances may be referred to a collection agency and residents will be responsible for all associated collection fees.
We recommend that all residents obtain renter’s insurance to protect their belongings in the event of theft or damage. The Faculty Student Association will not compensate residents for loss or theft of personal property in the residence halls.
Below is a list of approximate repair or replacement costs for commonly damaged items. Any damages not listed in the Handbook will be estimated and provided to the students for payment purposes. Individual costs may be more or less as follows:
|Clean appliance (microwave, refrigerator).||$35.00 each|
|Clean & extract carpet||$100.00|
|Clean common area in suite||$100.00|
|Remove trash||$25.00/each bag|
|Remove personal items||$25.00 & up|
|Repair hole in wall (varies by size)||$30.00 - $100.00|
|Bedroom door||$280.00 - $350.00|
|Carpeting ($per square yard)||$25.00|
|Dining table (large)||$325.00|
|Dining table (small)||$350.00|
|Kitchen bar stool||$200.00|
|Lockset for mailbox||$25.00|
|Lockset for suite/bedroom||$225.00|
|Mirrors||$60.00 - $200.00|
|Toilet paper dispenser||$35.00|
|Window blinds||$50.00 per window|
|Window glass||$95.00 - $400.00|
The playing of sports e.g., baseball, basketball, football, hockey, soccer, Frisbee, the riding of a skateboard, bicycle, roller skates, rollerblades, etc., and the throwing of water in East Hall is prohibited.
Storage of sporting equipment (i.e. hockey equipment, etc.) is not permitted in public areas (i.e. lounges, hallways, bathrooms, stairways, etc.). Bicycles can be stored on the East Hall Bike Racks. Bike locks are strongly recommended for security purposes. Sports items or equipment may be confiscated until a student conduct review.
Health and Safety Inspections
The College expects a certain level of cleanliness and a certain level of safety standards to be maintained in the residence halls. It is the responsibility of all residents within a suite to maintain a clean and healthy living environment. To ensure that this standard is met, the Housing and Residence Life staff will conduct:
- Regular “walk-throughs" to make sure the suites common areas are kept in a safe and sanitary condition;
- At least three (3) monthly health and safety inspections of the entire suite, including individual bedrooms each semester;
- New York State fire safety inspections of the entire suite, including individual bedrooms.
If a problem is noted in the room/suite, residents will be given a verbal/written request to rectify the situation by a specific date. At that time, the room/suite will be re-inspected. Failure to correct a documented problem may result in judicial action.
Excessive damage or a problem that produces an unsafe/unhealthy living condition may result in judicial action including, but not limited to, residence hall probation, professional cleaning charges or the loss of residence hall privileges.
Any fines that are imposed by the New York State fire inspector will be billed directly to the resident (s) responsible for the violation. In the case where the responsible party cannot be identified for a violation within a suite, the amount will be split equally among the members of the suite.
Keys and IDs
Residents will be issued a student SUNY ID card, or SUNYCard, that will provide access to East Hall, their residential floor, and will open the outer door to their suite. Residents will also be issued a key for their assigned bedroom and mailbox. It is the resident’s responsibility to carry their key and SUNYCard at all times and present SUNYCards when requested by a college official, member of the Housing & Residence Life staff or employee of the Faculty Student Association.
Residents must report lost/stolen keys to a Resident Director or the Office of Housing and Residence Life immediately. A locksmith will change the locks on the bedroom door within a reasonable timeframe of the resident reporting the key lost or stolen. A lock change fee of $75.00 will be billed to the resident for immediate payment. There will be no refund once a lock change has been requested.
Lost room keys will be replaced for a fee of $75.00 and will be billed to the resident for immediate payment. Lost mailbox keys will be replaced for a fee of $75.00 and will be billed to the resident for immediate payment. Failure to return keys at the time of checkout will result in lock change fees. Lost SUNYCards will be replaced for a fee of $20.00 and will be billed to the resident for immediate payment. Residents may not allow anyone to borrow their housing issued keys or SUNYCard. Duplication and unauthorized use or possession of college or residence hall keys is prohibited. Violation of these policies will result in student code of conduct action.
Residents must use their SUNYCard to gain access to the residence halls. SUNYCards also provide entry to the Courtyard Cafeteria and are used to access meal plans and CannonCash. Replacement SUNYCards are available in the Campus Bookstore; lost cards will be replaced for a fee. If you have any issues with your SUNYCard, please go to the Faculty Student Association (FSA) Bookstore or call 315-786-2260.
Residents who are locked out should either stop by the Residence Hall Front Desk or contact the Front Desk Staff at 315-755-0411 between the hours of 8:00 am and 5:00 pm. Between the hours of 5:00 pm and 8:00 am, or if the Front Desk Staff cannot be reached, students should contact the Office of Campus Safety & Security at 315-786-2222. Identification must be presented at the time of the lockout. Housing and Residence Life staff members will only let residents into their assigned room. Staff members will not give residents access to other residents' rooms. Staff will not unlock doors for guests. Upon the assistance for each lockout by a staff member, the resident will be required to verify that they are in possession of their keys/ID. Residents who cannot produce their keys may be charged for a lock change. Three or more lockouts per semester will result in a lockout charge. Lockout assistance will be completed at the earliest time feasible to the Housing and Residence Life staff or Campus Safety & Security. Leaving room/suite doors unlocked is dangerous and also places suitemates’ belongings at risk.
Lounge & Study Room Policy
Lounges and study rooms are provided for the use of the hall residents and their escorted guests. Residents are responsible for keeping all areas neat and presentable. It is a violation of College policy to remove furniture or other provided equipment from building common areas. Lounge furnishings must remain in their designated areas. If lounge furniture is missing and attempts to locate it fail, the Office of Housing & Residence Life reserves the option to do a residence hall room search. Students who are found in possession of public area furniture will be subject to College disciplinary action. Any lounge furniture not accounted for will be assessed as a group billing.
Overnight Guest Policy
Overnight guests are permitted, with the consent of all roommates, only on Friday and Saturday nights. Overnight guests are defined as any individual (student or non-student) who is not the assigned and designated resident of a residence hall room at Jefferson. All overnight guests must be registered with the Office of Housing & Residence Life and the Office of Campus Safety & Security. Forms may be obtained in the Office of Housing & Residence Life and must be signed by all room occupants. All overnight guests must be at least 18 years of age and provide a valid photo identification as determined by the Office of Housing & Residence Life to receive permission to enter East Residence Hall.
All guests of Jefferson resident students must be escorted by their hosts at all times. It is the responsibility of the host student to ensure that their guests abide by all Residence Life and College policies. The host student assumes full responsibility for their guest’s actions. Any violation of policy may result in the guest being asked to leave the campus immediately, the guest being barred from future visits to campus, and the host being processed through the College Student Conduct Process.
Residents signing in a non-resident as an overnight guest must do so at the time of registration at the front desk. Overnight non-residents who fail to check out of the residence halls at the sign-in desk will be considered an illegal overnight non-resident.
The following are prohibited in or around East Hall and violators are subject to immediate action and/or removal by College personnel. The Office of Housing and Residence Life reserves the right to authorize personnel to confiscate any prohibited item or items deemed to be a danger to the individual, other residents or college property at any time. Confiscated items must be picked up by the resident within thirty (30) days of confiscation for the purpose of taking the item off-campus. Residents are responsible for any charges related to confiscated items including, but not limited to, storage or transport. All confiscated items which are not picked up and taken home may be disposed of by the Housing and Residence Life staff.
- Alcohol advertisements, signs and/or potentially offensive material in public viewing areas (including windows, hallways and doors).
- Animals or pets of any kind including snakes and turtles, excluding aquarium fish with a maximum five gallon tank per room.
- Any type of smoking substance or inhalant, including tobacco products (cigarettes, cigars, chewing tobacco).
- Candles (with or without wicks; decorative or otherwise), fireworks, explosives, charcoal/gas grills, oil lamps, incense or any combustible device (i.e., gasoline, benzene, flammable liquids, chemicals).
- Dartboards of any kind including magnetic, felt or plastic tipped darts.
- Electric blankets or air mattresses.
- Electrically amplified instruments, including DJ equipment and drum sets.
- Extension cords or multi-plug outlets, plug-in air fresheners (power strips and surge protectors are permitted).
- Exterior television, radio antennas, or satellite dishes or any object that protrudes from a window or attaches to the exterior of a residence hall.
- Federal, state, college, local or other signs.
- Firearms, weapons, or other dangerous instruments which may cause injury or damage to person or property. This includes, but is not limited to: firearms, B-B guns, paintball guns, fireworks, knives, and archery equipment.
- Halogen lamps, black lights, lava lamps or other high-intensity lamps including torcher lamps, spider lamps or any upward facing bowl lamps.
- Hot plates, toaster ovens, George Foreman and similar grills, electric fry pans, waffle, sandwich and quesadilla makers, NuWave Oven Infrared Ovens and induction cooktops, oil fryers or auxiliary heaters and refrigerators exceeding 4.0 cubic feet.
- Indoor use of any athletic or recreation equipment, any hall sports/gaming, water/food fights, or horseplay, including bouncing or throwing any type of ball, skateboarding or utilization of any other recreational device with wheels.
- Kegs and beer balls, alcohol cans/bottles (full or empty), beer pong tables, funnels, shot glasses or any other item affiliated with the consumption or possession of alcohol (including those beers designated “non-alcoholic”).
- Live-cut Christmas trees and flammable decorations.
- Neon signs.
- Strings of lights (including holiday and rope lights).
- Waterbeds, air mattresses, hot tubs, Jacuzzis and non-college lofts and cinder blocks.
- Weightlifting apparatus (barbells, free weights, exercise machines, pull up bars etc.).
- Wireless routers from external providers.
- Personal mattresses, without medical documentation.
- Cinder blocks.
- Fog machines.
- Gas power tools.
- Non-UL-approved appliances.
- Tattoo equipment.
Publicity and Posting of Flyers/Posters
The Office of Housing & Residence Life must approve all promotional material prior to posting or distribution in the residence halls. Only events that meet one or more of the following criteria will be allowed to be advertised in the residence halls:
- Sponsored by a recognized Jefferson Community College club, organization, or department. “Sponsored” means to have a financial and/or production involvement with the event
- A function taking place on the Jefferson Community College campus
Materials in violation of the above policy will be removed. Promotional materials for other area college events or non-college groups may be posted in the residence halls with permission from the Office of Housing & Residence Life.
General Posting Specifications
- The standard size of 8.5” x 11” for flyers is encouraged
- 22” by 28” is the maximum size allowed for any flyers or posters
- Publicity/Posters will be secured on bulletin boards with tacks or approved tape only
- Publicity/Posters are not permitted on glass, painted areas, wood, or metal/concrete pillars or walls, except in designated areas, unless otherwise approved by the Office of Housing & Residence Life
- Discriminatory or derogatory material based on race, ethnic origin, gender, disability, age, religion, or sexual orientation will not be accepted or tolerated
- Posting cannot imply the consumption of alcohol or contain sexually explicit material
- It is the responsibility of the requesting person or group to make the appropriate number of copies needed for posting or distribution
- Nothing should be slid under room/suite doors or posted in the front doors of any building or on individual suite or room doors
- Graphics should be clear, concise and appropriate, in accordance with the previously stated items
- Nothing can be placed in mailboxes unless each item is addressed to a specific mailbox number
Quiet Hours & Courtesy Hours
Residents are members of a community and are expected to act responsibly and not to interfere with the rights, comfort, or safety of their roommates, suitemates or other residents. Excessive noise and disorderly behavior will not be tolerated.
Courtesy hours are in effect 24-hours a day. Residents have the right to ask (with the expectations of compliance) that fellow residents hold noise to a level that he/she will not be able to hear. If a resident does not comply with the request by a fellow resident or staff member, student conduct action may be taken.
In addition to courtesy hours, specific quiet hours are as follows:
- 10:00 p.m. to 9:00 a.m. on Sunday through Thursday
- 12:00 a.m. (midnight) to 9:00 a.m. on Friday and Saturday
During quiet hours, residents are requested to refrain from congregating in the hallway or HUB areas; loud talking or laughing, pounding, running; playing loud music, radios, television, or musical instruments. Quiet hours pertain to the interior and surrounding areas of the residence halls including, but not limited to, the HUB area and the areas immediately surrounding all residence halls.
During posted final exams periods, quiet hours will be 24-hours a day.
Residence Hall Check-In/Check-Out Procedures
Upon occupancy of a room/suite, residents will be required to review a room condition report that has been completed by a Housing and Residence Life staff member. This report should be reviewed thoroughly and accurately with great detail and previous damage items included. Residents will have 24 hours from the time of check-in to claim any additional damages to the room condition report. After the 24-hour grace period has expired, the resident will be responsible for the condition of the room/suite.
Upon check-out of the room/suite, a preliminary check-out will be conducted by a Housing and Residence Life staff member. The preliminary check-out does not serve as the final damage assessment to the room/suite. After the halls are closed, a thorough inspection will be conducted where the current condition of the room/suite will be compared to the original room inspection report filled out when the resident moved into the room/suite. If items are lost, missing, damaged, or not left in good condition, charges will be incurred and they will be deducted from the housing/security deposit. Damages that incur a cost greater than the housing/security deposit amount will be billed to the resident’s account.
To avoid unnecessary charges during check out, be sure to follow all of the guidelines provided by the Housing and Residence Life staff. Residents who improperly check out of the residence halls will forfeit the opportunity to appeal any damages or fees. Upon leaving, the room and suite must be clean and free from all trash and personal items. Any items that are found after keys are turned in will be discarded and a fee will be charged against a resident student's account.Any personal items that are abandoned or remain after it is determined that a student is not returning to a room or suite will be immediately removed and stored at the residents expense and/or discarded within fourteen (14) business days, and a fee will be charged at the discretion of the Faculty Student Association.
Residents must turn their suite/quad and mailbox keys in to a Housing and Residence Life staff member. Failure to turn in a room key or mailbox key will result in a $25 fee per key, in addition to a lock change fee of $75.00 when deemed necessary for security purposes. Residents will be assessed a fee for keys that are lost or not returned at check-out. This includes vehicles that are left in College parking lots without prior permission.
A resident choosing to terminate the housing agreement is required to meet with the Vice President for Student Affairs or the designee to be advised regarding the financial responsibility.
Residence Hall Openings/Closings
The East Hall move-in dates for new residents is the Friday before classes begin for the Fall semester and the day before classes begin for the Spring semester during designated times. The East Hall move-in dates for returning residents is the Sunday before classes begin for the Fall semester and the day before classes begin for the Spring semester during designated times. Alternate arrangements following the identified check in times will need to be coordinated with the Office of Housing & Residence Life.
Residents must vacate the halls 24 hours after their last final exam during the fall and spring semesters. Residents will be charged $25 per half hour after the building closes if they fail to vacate-not to exceed $200. Any exceptions to this policy must be approved by the Vice President for Student Affairs or his/her designee, a minimum of one week in advance.
Residents must vacate the halls during all college vacation periods.
When leaving for the vacation periods, residents are responsible for the following:
- All windows and doors must be closed and locked.
- All window blinds must be drawn.
- Clean the room and suite; empty wastebaskets, remove all perishable food items from refrigerators and rooms and take all trash to designated location.
- There is a $25 fee for each bag of trash that has to be removed from the suite.
- All electronic appliances, excluding housing issued refrigerator and microwave must be unplugged. Personal mini-refrigerators only need to be unplugged during winter break.
- Take all personal items that will be needed during the break period. Residents will not have access to their room or suite during the break period.
- Lower the heat in the suite to cool.
- Remove all valuable personal belongings. The Faculty Student Association is not responsible for lost or stolen property.
- Resident vehicles may not be left on campus and must be removed during vacation periods.
A Housing & Residence Life staff member will check each room and suite to ensure that the above guidelines have been followed. All prohibited items will be confiscated.
Room Change Policy and Procedures
Residents may not change rooms without the prior approval of the Office of Housing & Residence Life. Residents requesting room changes may contact the Office of Housing & Residence Life for more information. Room changes are not allowed during the first two weeks of each semester. Room changes are also not permitted during the last four weeks of the spring semester.
A specific date will be established each semester for approved room changes to begin. A student wishing to change rooms must complete a Room Change Request Form, which is available from the Office of Housing & Residence Life. The Resident Director involved in the change must sign this form before the student will be permitted to move. Any student changing rooms without the written approval of the Resident Director may be subject to College disciplinary action and disapproval of any subsequent requests to change rooms.
- Jefferson Community College reserves the right to consolidate those students who are in a room or suite that is currently housing less than the capacity of said room or suite.
- Jefferson Community College reserves the right to make administrative room changes which are believed to be in the best interests of those involved and the College.
When problems with roommates occur, students are encouraged to make an effort to resolve their conflicts. Before a room change can be made, the following procedure must be followed:
- Both roommates must meet together with their Resident Assistant or Resident Director to discuss their concerns.
- The residents will create a contract with their Resident Assistant or Resident Director, designed to resolve specific needs/concerns of both roommates.
- The roommates must make every effort to abide by this contract for a minimum of one week.
- If roommate differences are still irreconcilable at the end of one week contract period, both roommates must again meet with their Resident Director to discuss an alternative resolution.
- It is the resident’s responsibility to present a room change alternative. All residents involved in the prospective room change must have prior knowledge of the impending change and agree to the proposed change.
- Upon approval, rooms must be inspected by the Office of Housing & Residence Life prior to the move. Residents who are changing rooms are responsible for making arrangements to be properly checked out of his/her room, including room inspection by the Office of Housing & Residence Life. NO ROOM CHANGE MAY BE INSTITUTED WITHOUT FOLLOWING PROPER PROCEDURES OR WITHOUT THE RESIDENT DIRECTOR’S APPROVAL.
Residents may not damage any surfaces of furniture when decorating their room. The room and furnishings may not be painted or permanently altered in any way. It is important to remember when hanging items on the wall, to use substances that will not damage the wall, i.e., nails, hooks, sticky adhesive, etc. Nails and hooks are prohibited in the Residence Halls. If the room or furnishings are damaged in any way, the resident will be billed and may be subject to student conduct action.
Additionally, residents may not cover their walls or hang from their ceilings items such as tapestries, sheets, canopies and fishnets. Window curtains are prohibited. Items are not permitted to be hung or placed over light fixtures, sprinkler heads, or smoke detectors. Wall decorations are limited to 20 percent of each wall of the room. Wall decorations cannot cover windows, such as blankets or tapestry and must be at least 18 inches below the ceiling height.
Products for Hanging Posters
We recommend the following products for hanging pictures/posters on the wall to avoid excess damage. These items are widely available in the bookstore.
- OOK® Picture Hangers and thumbtacks (for hanging items on sheetrock walls)
- 3M Command Adhesive™ (for hanging items on metal doors or wood furniture)
- Snap Hook™ (suction hanger, useable on metal and glass surfaces)
Tips to Avoid Excessive Damage Charges
- Do not use scotch or masking tape
- Do not use thumb tacks
- Do not use sticky, gum like adhesive substances on any surfaces
- Do not use sticker decals, bumper stickers, etc. on any surfaces
The Office of Housing & Residence Life reserves the right to authorize personnel to enter into any area of a suite in the absence of the resident. The authorized personnel include, but are not limited to: professional members of the Enrollment Management and Student Life Division staff, the Faculty Student Association staff, Resident Assistants, Resident Directors, the Vice President for Student Affairs, Campus Safety & Security Officers, and repair/maintenance/cleaning personnel.
Housing and Residence staff will inspect rooms during semester breaks and other times designated by the Vice President for Student Affairs. If it is believed that an immediate danger exists in a bedroom or suite, staff will contact Campus Safety and Security for assistance. Examples of these situations include, but are not limited to; fire, possession of chemicals, explosives, weapons, or other items that would cause serious injury. The same procedure is prescribed if the danger involves assault or other acts constituting possible jeopardy to persons or property. Staff or residents may be asked to assist in a medical or emergency situation requiring room entry which threatens immediate harm to the safety of the individuals.
Staff may also enter into a resident’s room to eliminate disruptive noise from electronic equipment which may violate an individual’s right to sleep or study. This includes, but is not limited to, unattended stereos, televisions and alarm clocks.
State and federal laws govern entry of police officers and Public Safety officers into a resident’s room for purposes of investigation. This includes, but is not necessarily limited to, officers in possession of a valid search/arrest warrant, hot pursuit, a safety emergency, or when a police officer/security officer has probable cause to believe a felony, misdemeanor, or any other illegal activity is being or has been committed by the individual therein.
Each resident room is fully furnished. College mattresses are to be used only on the provided bed frames. All beds must remain free standing on the floor, supported by legs attached to the bed frame. The Housing and Residence Life staff will take inventory during check-in and all items recorded on the inventory form must remain in the room at all times. Residents may be limited in the amount of personal furniture in each room/suite. Damaged or missing furniture will be billed to the resident of the room. To avoid excessive mattress damage, it is strongly recommended that residents bring an extra-long twin mattress pad for their bed. Room furniture may not be dismantled at any time for any reason.
Only Faculty Student Association furniture including beds and mattresses are permitted. FSA, Inc. furniture supplied is known to meet flame spread and smoke retardant requirements. Air mattresses or personally supplied furniture may compromise this requirement and is prohibited.
Smoking is prohibited in East Hall. This includes the following but not limited to cigarettes, cigars, electric cigarettes, aromatic cigarettes, herbal cigars, hookahs and burning incense. Smoking is permitted only in the designated smoking areas outside the residence hall buildings. When smoking outside please be sure to comply with the Office of Housing & Residence Life policy which requires all individuals to smoke in the East Hall Smoking Gazebo and dispose of cigarette butts in the appropriate receptacles.
Jefferson Community College prohibits tobacco use in any form, in all indoor areas on campus, in designated smoke-free zones, and within 20 feet of any building entrance, exit, window or ventilation system, unless otherwise identified. This policy is in accordance with New York State’s Clean Air Act effective July 24, 2003.
Solicitation and sales of any service or product door to door in a residence hall or by way of the college telephone or mail system is prohibited. Solicitation and sales by registered student organizations of any service or product in the lobby of a residence hall must have the approval of the Office of Housing & Residence Life at least one week prior to the planned sale. Commercial sales will not be allowed from individual resident rooms or other areas within the residence halls. Residents may not use residence hall rooms or residence hall telephone numbers as a place of business or for the purposes of solicitation or for any purpose other than as a residence. Advertisement, sale or solicitation of alcoholic beverages is not allowed in the residence halls or resident mailboxes.
Storage of resident belongings outside of the resident rooms is not provided. Contact the Office of Housing & Residence Life staff for information about off-campus storage solutions. The Faculty Student Association assumes no responsibility for loss of personal property on the campus. Residents will not be compensated for loss of personal property in the residence halls during a regular semester, during a summer session, or over a vacation period. The Office of Housing & Residence Life staff may dispose of any belongings left by residents who have withdrawn, have been suspended, removed from the residence halls or who vacate their residence hall rooms for any other reason. Storage of guest/visitor property in a room/suite is prohibited. Storage items and other personal property remaining in residence hall rooms, suites, and quads after student withdrawal from classes or checkout will be removed and/or donated to charity at the discretion of the Office of Housing & Residence Life.
Entering or exiting the residence halls through a window, dropping/throwing objects from windows, leaning out of windows, or placing property on a window sill or building ledge is prohibited. Screens may not be removed from the windows. A fine will be assessed for all missing or damaged screens.
All rooms/suites are furnished with window blinds. The blinds furnished to each room must remain installed at all times. Curtains including those that require drilling, nails or screws are not permitted; bed sheets, tapestries, or other large coverings are not permitted.
Electrical Power Strips and Extension Cords
When additional electrical outlets are needed, residents must use U.L. approved electrical power strips with built-in circuit breakers. Multiple plug adapters and extension cords are not permitted. Power strips should never be plugged into another power strip. Power strips should never be placed on the ceiling, underneath carpet or stapled or pinched in any way. Running extension cords underneath mattresses is prohibited.
Interior and Exterior Door Locking
All exterior residence hall doors are locked 24 hours a day. Propping of interior and/or exterior doors and/or tampering with locks are considered a serious security violation. Residents involved in such activities may be removed from College Housing.
Removal of Dining Services Property
Students may not remove food, silverware, dinnerware, or other items from the Courtyard Cafeteria, except as allowed by Courtyard manager American Dining Creations. Dining Service items found in Residence Hall Rooms will be immediately confiscated. Student removal of any dining services item(s) may result in disciplinary action.
A resident’s right to privacy and comfort takes precedence over the community member’s privilege to have visitors. It is important for suitemates to discuss visitation and to arrive at an agreement acceptable to all roommates in the suite. A non-resident is defined as any person who is not a designated resident of a suite. Non-residents must possess a valid photo ID (driver’s license, work/college ID) and be signed in at the front desk during visitation hours. Non-residents must be in the presence of the host resident at all times. The visitation policy will be strictly enforced. Residents will be subject to student conduct sanctions and/or a fine if the guest visitation period is exceeded. The storage of guest/visitor property within the units is prohibited. Non-residents may not use a resident’s keys or access card. Non-residents are prohibited from visiting the residence halls for an extended period of time.
Any non-resident can be asked to vacate the residence halls at the discretion of a Resident Director, Campus Safety & Security or the Vice President for Student Affairs at any time. Failure to vacate the premises upon request may result in the issuance of a persona non grata or trespass warning which prohibits future visits to the residence halls as well as all areas immediately surrounding the residence halls. Failure to abide by this issuance may result in the arrest of the individual and judicial action upon the host.
Non-residents must comply with all college policies and residence hall rules/regulations. Residents who host non-residents are responsible for the non-residents’ behavior. If a non-resident creates a disruption and affects a roommate, suitemate(s), other residents, or the community, they may be asked to leave the halls and the resident may be held accountable for their actions. In cases where a non-resident damages property or violates hall/college policy, the resident host may be subject to student code of conduct sanctions and/or restitution. This includes items found during searches.
- All non-residents must contact their host to be signed in.
- Residents will be limited to signing in two (2) non-residents.
- There is an 8 person occupancy limit on 4-person suites.
- There is a 10 person occupancy limit on 6-person suites.
- All non-residents, including parents and family members, will be required to sign in at the front desk. Any exceptions will be made by the Resident Director on duty.
- Hosts will be required to bring their Jefferson Community College IDs to the front desk when signing in non-residents.
- All non-residents will be required to present a valid photo ID at the front desk. The ID must be a college ID, driver’s license or other appropriate form of identification.
- All non-residents must be registered at the front desk during desk hours.
- Any visitor, overnight guest or resident entering the residence hall(s) is subject to search by authorized personnel.
- Children under the age of 17 visiting the halls must be accompanied by a parent or guardian and may only visit between the hours of 10:00 a.m. – 8:00 p.m. Any child may be asked to leave the halls at the discretion of a Resident Director, the Vice President for Student Affairs or Campus Safety & Security at any time. Any exception to this policy may be made by one of the aforementioned parties.
The front desks are staffed twenty-four hours a day, seven days a week, excluding official break periods when the Residence Halls are closed. Times are subject to change based on staff coverage.
Resident students are required to be with their guests at all times. Resident Students are permitted to have visitors during the following times:
- Sunday through Thursday: 8:00 a.m. to Midnight
- Friday & Saturday: 8:00 a.m. to 2:00 a.m.
Residence Life Office
East Hall, building 14